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Difficulty: MediumCommercial Documents in Home Trade

A textiles merchant in Kano regularly purchases fabric on credit from a manufacturing factory in Kaduna. At the end of each month, the factory sends a document to the merchant summarizing all invoices issued, payments received, credit notes applied for returned defective goods, and the net balance owed for that billing cycle. Which commercial document did the factory send to the merchant?

  1. Statement of AccountAnswer
  2. B
    Pro-forma Invoice
  3. C
    Credit Note
  4. D
    Advice Note

Answer

Statement of Account
The document described is a Statement of Account. It is issued at regular intervals by a seller to a buyer operating on credit terms to outline all transactions (purchases, payments, adjustments) conducted during the billing period and request final payment of the net balance.

Step-by-Step Solution

1
Analyze the functional characteristics of the document in the scenario.
The document is sent periodically (monthly), listing invoices, payments, credit adjustments, and the final outstanding debt balance.
Identifying periodic balance-summarizing features allows precise determination of the accounting document.
2
Match these characteristics with commercial document roles in home trade.
A Statement of Account serves as an official summary sent by sellers to regular credit customers to inform them of account activity and request settlement of the balance due.
Distinguishing general financial summary statements from single-event transaction notices (such as invoices or advice notes) verifies the correct document type.

Key Concept

Commercial Documents in Home Trade: Statement of Account
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Topics

Commercial Documents in Home Trade

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