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Difficulty: EasyPurchases Journal and Purchases Returns Journal

Complete the statement below regarding books of original entry and their source documents.

Answer:The source document issued by a buyer to a supplier to inform them that their account has been debited for goods returned is called a 【debit note】.

Answer

The source document issued by a buyer when returning goods to a supplier is a debit note.
When a business returns goods to a supplier, it issues a debit note to inform the supplier that their personal account is being debited for the value of the returned goods. This document is the primary source document for entries in the purchases returns journal.

Step-by-Step Solution

1
Identify the nature of the transaction and who initiates the document.
The buyer is returning goods previously bought on credit to the supplier.
When returning goods to a seller, the buyer reduces the liability owed to that seller by debiting the supplier's account in their ledger.
2
Determine the appropriate source document for recording in the Purchases Returns Journal.
The buyer prepares and sends a debit note to the seller as evidence of the return.
The debit note serves as the primary voucher to record the transaction in the purchases returns journal (returns outwards journal).

Key Concept

Purchases Returns Journal Source Document
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Purchases Journal and Purchases Returns Journal

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