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Difficulty: HardComputerized Data Processing and Business Records Management

Match each computerized record management term with its corresponding function in business data processing.

  • Master FileHolds semi-permanent baseline business records updated periodically to reflect cumulative activity
  • Transaction FileCaptures temporary daily operational data gathered from source documents used for updating primary records
  • Audit TrailMaintains a chronological system log tracking data modifications back to original input source documents
  • Direct File AccessRetrieves specific records instantly using unique key addresses without scanning preceding files

Answer

Master File matches with holding semi-permanent baseline records updated periodically; Transaction File matches with capturing temporary daily operational data from source documents; Audit Trail matches with maintaining a chronological system log tracking data modifications back to original input source documents; Direct File Access matches with retrieving specific records instantly using unique key addresses.
Each computerized record management component serves a distinct file organization or control function: Master File holds permanent cumulative baseline data; Transaction File accumulates temporary daily transaction records; Audit Trail maintains a step-by-step chronological verification log; Direct File Access allows instant record location via key addresses.

Step-by-Step Solution

1
Analyze Master File function
Identified as holding baseline permanent or semi-permanent business records updated over processing cycles.
Master files store cumulative data such as general ledger balances and inventory levels.
2
Analyze Transaction File function
Identified as holding transient operational data collected from daily transactions.
Transaction files serve as temporary input batches to update master file records.
3
Analyze Audit Trail function
Identified as the system log for security, verification, and data tracing.
Audit trails record the sequence of processing operations for data integrity checks.
4
Analyze Direct File Access function
Identified as key-address based instant retrieval method.
Direct access bypasses linear searching to locate stored records immediately.

Key Concept

Computerized Data Processing File Organization and System Controls
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Topics

Computerized Data Processing and Business Records Management

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