A commercial enterprise is establishing an automated electronic data processing system for its business records. In what sequence should the following stages of the computerized data processing and business records management cycle be executed from initial transaction entry to final record safeguarding?
- 1Data Capture: Converting physical source documents (e.g., invoices and receipts) into digital input data.
- 2Data Validation: Running edit controls and validation rules to check data accuracy and completeness.
- 3Master File Processing: Updating central ledger database files and updating account balances.
- 4Output Generation: Producing management reports, customer account statements, and exception summaries.
- 5Archiving and Backup: Copying updated master records and transaction logs to secure secondary storage.
Answer
The correct sequence is: Data Capture → Data Validation → Master File Processing → Output Generation → Archiving and Backup.
The computerized data processing cycle follows a strict logical flow: input data must first be captured from source documents, validated through system controls to prevent corrupt entries, processed against master files to update accounts, formatted into output reports for decision-making, and finally archived for security and audit compliance.
Step-by-Step Solution
Key Concept
End-to-End Computerized Data Processing and Business Record Lifecycle
Estimated Time:2m 0s