Control Accounts and Bank Reconciliation

66 questions

Question 21Question

Kolawole Traders maintains control accounts for its ledgers. On 31st December 2025, the balance on the Sales Ledger Control Account before adjustments was N185,000\text{N}185,000 (debit). A contra entry of N14,000\text{N}14,000 is to be set off between a customer's account in the sales ledger and their creditor account in the purchases ledger. What is the revised balance of the Sales Ledger Control Account after posting this set-off?

Show answer & explanation

Answer: N171,000\text{N}171,000 debit

Answer

N171,000\text{N}171,000 debit
A contra entry (set-off) reduces both trade debtors and trade creditors. To record a set-off in the control accounts, the Sales Ledger Control Account is credited and the Purchases Ledger Control Account is debited. Deducting the N14,000\text{N}14,000 credit set-off from the opening debit balance of N185,000\text{N}185,000 results in a revised balance of N171,000\text{N}171,000 debit.

Step-by-Step Solution

1
Determine the double entry rule for a contra entry between control accounts
Debit Purchases Ledger Control Account and Credit Sales Ledger Control Account by N14,000\text{N}14,000.
A set-off reduces total debtors and total creditors simultaneously. Therefore, the Sales Ledger Control Account must be credited.
2
Calculate the adjusted balance on the Sales Ledger Control Account
N185,000 (debit)N14,000 (credit)=N171,000 (debit)\text{N}185,000 \text{ (debit)} - \text{N}14,000 \text{ (credit)} = \text{N}171,000 \text{ (debit)}
Crediting a debit-balance account reduces the balance.

Key Concept

Accounting treatment of contra entries in control accounts
Estimated Time:1m 30s
Question 22Question

Adeola Traders operates a dual ledger system. On 1st July 2025, the debit balance of the Sales Ledger Control Account was N145,000\text{N}145,000. During July, credit sales amounted to N82,000\text{N}82,000, cash collected from debtors was N94,000\text{N}94,000, discount allowed was N4,000\text{N}4,000, and bad debts written off totaled N3,000\text{N}3,000. A contra entry of N16,500\text{N}16,500 was set off between the sales ledger and purchases ledger. What is the closing debit balance of the Sales Ledger Control Account at the end of July 2025?

Show answer & explanation

Answer: 109500

Answer

109,500 Naira
Contra entries represent mutual set-offs between customer and supplier accounts. In the Sales Ledger Control Account, a contra entry is credited because it reduces the overall indebtedness of customers. Therefore, subtracting cash received, discounts allowed, bad debts, and the contra entry from total debits (opening balance plus credit sales) yields a closing debit balance of 109,500 Naira.

Step-by-Step Solution

1
Sum all debit entries in the Sales Ledger Control Account
Total Debits = N145,000+N82,000=N227,000\text{N}145,000 + \text{N}82,000 = \text{N}227,000
Opening debit balance and credit sales increase the total receivables balance.
2
Sum all credit entries, including the contra set-off
Total Credits = N94,000+N4,000+N3,000+N16,500=N117,500\text{N}94,000 + \text{N}4,000 + \text{N}3,000 + \text{N}16,500 = \text{N}117,500
Cash receipts, discounts allowed, bad debts written off, and contra entries reduce the debt owed by debtors.
3
Calculate the closing debit balance
Closing Balance = N227,000N117,500=N109,500\text{N}227,000 - \text{N}117,500 = \text{N}109,500
Subtracting total credits from total debits yields the net remaining debit balance.

Key Concept

Treatment of Contra Entries in Sales Ledger Control Account
Question 23Question

The Sales Ledger Control Account of Chidubem Trading Enterprise showed a debit balance of 320,000\text{₦}320,000 before ledger reconciliation. An investigation of the accounting records revealed the following errors:
1. Sales returns journal total of 8,500\text{₦}8,500 was debited to the Sales Ledger Control Account.
2. Discount allowed amounting to 4,500\text{₦}4,500 was omitted entirely from the Sales Ledger Control Account.
3. A credit sale of 12,000\text{₦}12,000 was posted to the credit side of the Sales Ledger Control Account.

What is the corrected balance of the Sales Ledger Control Account after making the necessary adjustments?

Show answer & explanation

Answer: ₦322,500

Answer

₦322,500
The unadjusted debit balance of ₦320,000 must be adjusted for all three errors. Sales returns debited instead of credited require a credit adjustment of 2×8,500=17,0002 \times \text{₦}8,500 = \text{₦}17,000. Omitted discount allowed requires a credit adjustment of ₦4,500. A credit sale credited instead of debited requires a debit adjustment of 2×12,000=24,0002 \times \text{₦}12,000 = \text{₦}24,000. Performing the net calculation: 320,00017,0004,500+24,000=322,500\text{₦}320,000 - \text{₦}17,000 - \text{₦}4,500 + \text{₦}24,000 = \text{₦}322,500.

Step-by-Step Solution

1
Calculate the adjustment for misplaced sales returns.
Credit adjustment of ₦17,000
Sales returns reduce debtors (credit side). Debiting ₦8,500 requires a credit of ₦17,000 (₦8,500 to cancel the error plus ₦8,500 for correct entry).
2
Calculate the adjustment for omitted discount allowed.
Credit adjustment of ₦4,500
Discount allowed reduces total debtors and must be credited to the Sales Ledger Control Account.
3
Calculate the adjustment for misplaced credit sale.
Debit adjustment of ₦24,000
Credit sales increase debtors (debit side). Crediting ₦12,000 requires a debit of ₦24,000 (₦12,000 to cancel the error plus ₦12,000 for correct entry).
4
Compute the corrected balance.
₦320,000 - ₦17,000 - ₦4,500 + ₦24,000 = ₦322,500
Apply all debit and credit corrections to the unadjusted debit balance.

Key Concept

Sales Ledger Control Account Error Correction
Question 24Question

Prior to reconciliation, the Sales Ledger Control Account of Folake Enterprises showed a debit balance of ₦540,000 on 31 December 2025. Upon auditing the books, the following errors were discovered:

1. The sales journal total was understated by ���9,000.
2. A customer's dishonoured cheque of ₦14,000 recorded in the cash book was not posted to the control account.
3. A contra set-off of ₦6,000 between the sales and purchases ledgers was omitted from the control account.
4. Total discount allowed of ₦3,500 was wrongly posted to the debit side of the control account.

What is the correct adjusted balance of the Sales Ledger Control Account?

Show answer & explanation

Answer: 550000

Answer

The correct adjusted balance of the Sales Ledger Control Account is ₦550,000.
The unadjusted debit balance of ₦540,000 is increased by ₦9,000 for understated sales and ₦14,000 for the dishonoured cheque, and decreased by ₦6,000 for the omitted contra entry and ₦7,000 for correcting the misposted discount allowed (deducting ₦3,500 to reverse the wrong debit and ₦3,500 to credit it properly). This yields an adjusted debit balance of ₦550,000.

Step-by-Step Solution

1
Identify initial balance and direction
Unadjusted debit balance = ₦540,000
The Sales Ledger Control Account normally carries a debit balance representing total trade debtors.
2
Adjust for understated sales journal total
Add ₦9,000 to debit balance
Understating sales means total debtors were understated; increasing sales increases the control account debit.
3
Adjust for dishonoured cheque
Add ₦14,000 to debit balance
A dishonoured cheque reinstates the debtor's debt, requiring a debit entry in the Sales Ledger Control Account.
4
Adjust for omitted contra entry
Deduct ₦6,000 from debit balance
Contra set-offs reduce amounts owed by debtors against amounts owed to them as creditors, requiring a credit entry.
5
Correct misposted discount allowed
Deduct ₦7,000 from debit balance
Discount allowed reduces debtors (credit side). Debiting ₦3,500 requires a credit adjustment of ₦7,000 (₦3,500 to cancel the error plus ₦3,500 for the correct posting).
6
Compute total adjusted balance
540,000 + 9,000 + 14,000 - 6,000 - 7,000 = ₦550,000
Summing all debit additions and credit deductions yields the true adjusted control balance.

Key Concept

Adjustment of Sales Ledger Control Account for Errors and Omissions
Question 25Question

At the end of April 2026, the Cash Book of Koko Traders showed a debit bank balance of NGN 38,200\text{NGN } 38,200, whereas the Bank Statement reflected a credit balance of NGN 45,000\text{NGN } 45,000. A detailed examination revealed the following discrepancies:
- A direct credit by a customer of NGN 9,500\text{NGN } 9,500 was recorded on the Bank Statement only.
- Bank charges of NGN 1,200\text{NGN } 1,200 were debited by the bank only.
- Cheques issued to suppliers amounting to NGN 14,000\text{NGN } 14,000 had not yet been presented for payment.

What is the total value of uncredited lodgements at the end of April 2026?

Show answer & explanation

Answer: NGN 15,500

Answer

The total value of uncredited lodgements is NGN 15,500.
To find the uncredited lodgements, first update the Cash Book balance for items recorded only on the Bank Statement: NGN 38,200+NGN 9,500NGN 1,200=NGN 46,500\text{NGN } 38,200 + \text{NGN } 9,500 - \text{NGN } 1,200 = \text{NGN } 46,500. Then apply the reconciliation relationship: Adjusted Cash Book Balance+Unpresented ChequesUncredited Lodgements=Bank Statement Balance\text{Adjusted Cash Book Balance} + \text{Unpresented Cheques} - \text{Uncredited Lodgements} = \text{Bank Statement Balance}. Substituting the given figures gives NGN 46,500+NGN 14,000Uncredited Lodgements=NGN 45,000\text{NGN } 46,500 + \text{NGN } 14,000 - \text{Uncredited Lodgements} = \text{NGN } 45,000, which solves to NGN 15,500\text{NGN } 15,500.

Step-by-Step Solution

1
Calculate the Adjusted Cash Book Balance
Adjusted Cash Book Balance = NGN 46,500\text{NGN } 46,500
Unrecorded items in the Cash Book must be adjusted first: Debit balance (NGN 38,200\text{NGN } 38,200) + Direct credit (NGN 9,500\text{NGN } 9,500) - Bank charges (NGN 1,200\text{NGN } 1,200) = NGN 46,500\text{NGN } 46,500.
2
Set up the Bank Reconciliation Statement equation
Adjusted Cash Book+Unpresented ChequesUncredited Lodgements=Bank Statement Balance\text{Adjusted Cash Book} + \text{Unpresented Cheques} - \text{Uncredited Lodgements} = \text{Bank Statement Balance}
Unpresented cheques increase the bank balance relative to the cash book, while uncredited lodgements decrease it.
3
Solve for Uncredited Lodgements
Uncredited Lodgements = NGN 15,500\text{NGN } 15,500
Substitute known values: 46,500+14,000L=45,000    60,500L=45,000    L=60,50045,000=15,50046,500 + 14,000 - L = 45,000 \implies 60,500 - L = 45,000 \implies L = 60,500 - 45,000 = 15,500.

Key Concept

Calculation of missing bank reconciliation items via Adjusted Cash Book
Question 26Question

On 30th June 2026, the Cash Book bank column of Emeka Enterprises showed a debit balance of NGN 45,000\text{NGN } 45,000. Upon comparison with the Bank Statement, the following items causing discrepancies were identified:

- Direct credit for dividends received directly by the bank: NGN 2,500\text{NGN } 2,500
- Bank charges not yet recorded in the Cash Book: NGN 1,200\text{NGN } 1,200
- Standing order payment for insurance: NGN 3,000\text{NGN } 3,000
- Unpresented cheques: NGN 8,500\text{NGN } 8,500
- Uncredited lodgements: NGN 5,400\text{NGN } 5,400

What is the adjusted Cash Book balance in NGN prior to preparing the Bank Reconciliation Statement?

Show answer & explanation

Answer: 43300

Answer

The adjusted Cash Book balance is NGN 43,300.
The adjusted Cash Book balance is calculated by taking the initial Cash Book debit balance of NGN 45,000\text{NGN } 45,000, adding unrecorded direct credits (dividends of NGN 2,500\text{NGN } 2,500), and deducting unrecorded bank payments/charges (bank charges of NGN 1,200\text{NGN } 1,200 and standing order of NGN 3,000\text{NGN } 3,000), giving NGN 43,300\text{NGN } 43,300. Unpresented cheques and uncredited lodgements do not adjust the Cash Book because they are already present in the Cash Book.

Step-by-Step Solution

1
Categorize the discrepancy items based on accounting treatment.
Direct credit (NGN 2,500\text{NGN } 2,500), bank charges (NGN 1,200\text{NGN } 1,200), and standing order (NGN 3,000\text{NGN } 3,000) require entries in the Cash Book. Unpresented cheques and uncredited lodgements are timing differences handled in the reconciliation statement.
The Cash Book must first be updated for items that the bank has processed but the enterprise has not yet entered.
2
Calculate the updated Cash Book balance.
NGN 45,000+NGN 2,500NGN 1,200NGN 3,000=NGN 43,300\text{NGN } 45,000 + \text{NGN } 2,500 - \text{NGN } 1,200 - \text{NGN } 3,000 = \text{NGN } 43,300.
Direct receipts increase the debit balance, whereas unrecorded payments and fees decrease it.

Key Concept

Distinguishing Cash Book adjustment items (unrecorded bank transactions) from Bank Reconciliation Statement items (unpresented cheques and uncredited deposits).
Question 27Question

The Cash Book balance of Kalu Traders on 31st December 2025 showed a debit balance of ₦45,000. Upon comparing the Cash Book with the Bank Statement, the following items were identified:

- Bank charges not entered in Cash Book: ₦1,500
- Standing order payment for insurance: ₦2,000
- Credit transfer (direct deposit) by a customer: ₦6,000
- Unpresented cheques: ₦12,000
- Uncredited lodgements: ₦8,500

What is the adjusted cash book balance?

Show answer & explanation

Answer: ���47,500 debit balance

Answer

₦47,500 debit balance
To arrive at the adjusted cash book balance, start with the unadjusted debit balance of ₦45,000, add the credit transfer of ₦6,000 received directly into the bank, and subtract bank charges of ₦1,500 and the standing order payment of ₦2,000. This yields a net corrected debit balance of ₦47,500. Unpresented cheques and uncredited lodgements are timing differences between the bank statement and cash book, so they must be excluded from cash book adjustments.

Step-by-Step Solution

1
Identify items that require adjustment in the Cash Book
Items to include: Bank charges (₦1,500), Standing order (₦2,000), Credit transfer (₦6,000). Exclude timing differences: Unpresented cheques and Uncredited lodgements.
Only items omitted from the cash book or errors made within it are adjusted in the cash book. Timing differences are handled strictly in the bank reconciliation statement.
2
Apply debit and credit entries to the initial Cash Book balance
Add direct deposit: ₦45,000 + ₦6,000 = ₦51,000; Deduct bank charges and standing order: ₦51,000 - ₦1,500 - ₦2,000 = ₦47,500.
Direct deposits increase the cash book balance (debit), while bank charges and standing order payments decrease the cash book balance (credit).

Key Concept

Adjusted Cash Book Preparation
Question 28Question

The bank statement of Adebayo Stores showed an overdraft balance of NGN 18,500\text{NGN } 18,500 as at 31st March 2026. On examination of the accounting records, it was discovered that unpresented cheques amounted to NGN 6,200\text{NGN } 6,200, while uncredited lodgements were NGN 4,800\text{NGN } 4,800. What is the balance as per the cash book?

Show answer & explanation

Answer: Overdraft of NGN 19,900\text{NGN } 19,900

Answer

Overdraft of NGN 19,900\text{NGN } 19,900
To reconcile from the Bank Statement Overdraft of NGN 18,500\text{NGN } 18,500 to the Cash Book balance, we add uncredited lodgements (NGN 4,800\text{NGN } 4,800) and deduct unpresented cheques (NGN 6,200\text{NGN } 6,200). This calculation yields NGN 18,500+NGN 4,800NGN 6,200=NGN 19,900-\text{NGN } 18,500 + \text{NGN } 4,800 - \text{NGN } 6,200 = -\text{NGN } 19,900, representing an overdraft of NGN 19,900\text{NGN } 19,900.

Step-by-Step Solution

1
Identify the starting position
Bank Statement Overdraft balance = NGN 18,500-\text{NGN } 18,500
An overdraft is a negative/debit bank balance.
2
Add uncredited lodgements to the bank statement overdraft balance
NGN 18,500+NGN 4,800=NGN 13,700-\text{NGN } 18,500 + \text{NGN } 4,800 = -\text{NGN } 13,700
Uncredited lodgements have been entered on the debit side of the cash book but not yet credited by the bank, so they reduce the bank overdraft when arriving at the cash book balance.
3
Subtract unpresented cheques from the subtotal
NGN 13,700NGN 6,200=NGN 19,900-\text{NGN } 13,700 - \text{NGN } 6,200 = -\text{NGN } 19,900
Unpresented cheques have been credited in the cash book but not yet debited by the bank, so deducting them yields the cash book overdraft balance.

Key Concept

Reconciliation of Bank Statement Overdraft to Cash Book Balance
Question 29Question

On 30th June 2026, the adjusted cash book of Emeka Enterprises showed a debit balance of NGN 45,000\text{NGN } 45,000. A comparison with the bank statement revealed unpresented cheques totaling NGN 12,500\text{NGN } 12,500 and uncredited lodgements of NGN 8,200\text{NGN } 8,200. What is the balance as per the bank statement as at 30th June 2026?

Show answer & explanation

Answer: 49300

Answer

The balance as per the bank statement as at 30th June 2026 is NGN 49,300.
Starting from a favourable (debit) adjusted cash book balance of NGN 45,000, unpresented cheques (NGN 12,500) are added because they represent payments recorded in the cash book that have not yet been processed by the bank. Uncredited lodgements (NGN 8,200) are subtracted because they represent deposits recorded in the cash book that have not yet been credited by the bank. This gives a final bank statement credit balance of NGN 49,300.

Step-by-Step Solution

1
Identify starting balance from the adjusted cash book
Adjusted Cash Book balance (Debit) = NGN 45,000
Reconciliation starts from the corrected cash book figure to arrive at the bank statement balance.
2
Add unpresented cheques
45,000 + 12,500 = NGN 57,500
Unpresented cheques have been debited/subtracted in the cash book but not yet cleared by the bank, so the bank balance is higher by this amount.
3
Deduct uncredited lodgements
57,500 - 8,200 = NGN 49,300
Uncredited lodgements have been added in the cash book but not yet credited on the bank statement, so the bank balance is lower by this amount.

Key Concept

Reconciling the Adjusted Cash Book Balance to the Bank Statement Balance
Question 30Question

The adjusted cash book of Tunde & Sons shows a debit balance of NGN 12,000\text{NGN } 12,000. Cheques issued to suppliers totaling NGN 3,500\text{NGN } 3,500 have not yet been presented to the bank for payment. What is the balance as per the bank statement?

Show answer & explanation

Answer: NGN 15,500\text{NGN } 15,500

Answer

NGN 15,500\text{NGN } 15,500
Starting with a favourable (debit) adjusted cash book balance, unpresented cheques must be added to determine the bank statement balance because these cheques have reduced the cash book balance but have not yet been deducted from the bank account.

Step-by-Step Solution

1
Identify the starting adjusted cash book balance.
Adjusted Cash Book debit balance = NGN 12,000\text{NGN } 12,000.
The reconciliation statement starts from the corrected cash book figure.
2
Add unpresented cheques to the adjusted cash book balance.
NGN 12,000+NGN 3,500=NGN 15,500\text{NGN } 12,000 + \text{NGN } 3,500 = \text{NGN } 15,500.
Unpresented cheques have been deducted in the cash book but not yet cleared by the bank, meaning the bank's record reflects a higher balance.

Key Concept

Preparation of Bank Reconciliation Statement from Adjusted Cash Book Balance
Question 31Question

At the end of a trading period, an enterprise compiled the following summary of credit transactions with its customers:

- Debtors balance at start: 45,000₦45,000
- Credit sales for the period: 120,000₦120,000
- Total receipts from debtors (cash and cheques): 113,000₦113,000
- Customer's cheque dishonoured: 4,000₦4,000
- Cash discount allowed to debtors: 3,500₦3,500
- Goods returned by credit customers: 2,500₦2,500
- Irrecoverable debts written off: 1,500₦1,500
- Set-off against purchases ledger: 2,000₦2,000
- Provision for doubtful debts created: 5,000₦5,000

What is the closing debit balance of the Sales Ledger Control Account?

Show answer & explanation

Answer: ₦47,000

Answer

The closing debit balance of the Sales Ledger Control Account is ₦47,000.
To find the closing balance of the Sales Ledger Control Account, total the debit entries (Opening Balance 45,000₦45,000 + Credit Sales 120,000₦120,000 + Dishonoured Cheque 4,000₦4,000 = 169,000₦169,000) and subtract all valid credit entries (Receipts 113,000₦113,000 + Discount Allowed 3,500₦3,500 + Sales Returns 2,500₦2,500 + Bad Debts 1,500₦1,500 + Contra Set-off 2,000₦2,000 = 122,000₦122,000). This leaves a closing debit balance of 47,000₦47,000. Note that Provision for Doubtful Debts is never entered into control accounts.

Step-by-Step Solution

1
Calculate total debit side entries of the Sales Ledger Control Account
Total Debits = 45,000+120,000+4,000=169,000₦45,000 + ₦120,000 + ₦4,000 = ₦169,000
Opening debtors balance, credit sales, and dishonoured cheques increase the debt owed by credit customers and are debited to the account.
2
Calculate total credit side entries of the Sales Ledger Control Account
Total Credits = 113,000+3,500+2,500+1,500+2,000=122,000₦113,000 + ₦3,500 + ₦2,500 + ₦1,500 + ₦2,000 = ₦122,000
Receipts from debtors, discount allowed, sales returns, bad debts written off, and set-offs reduce customer indebtedness and are credited to the account.
3
Identify items to be excluded from the Sales Ledger Control Account
Exclude Provision for Doubtful Debts (5,000₦5,000)
Provisions for doubtful debts are recorded in the general ledger provision account, not in individual customer personal accounts or control accounts.
4
Determine the closing debit balance (Balance c/d)
Closing Balance = 169,000122,000=47,000₦169,000 - ₦122,000 = ₦47,000
The closing debit balance is the excess of total debit entries over total credit entries.

Key Concept

Sales Ledger Control Account preparation and item classification
Estimated Time:1m 30s
Question 32Question

In the preparation of a Sales Ledger Control Account, on which side of the account should the total discount allowed to credit customers be recorded?

Show answer & explanation

Answer: Credit side

Answer

Credit side
The Sales Ledger Control Account summarizes total trade debtors (an asset). Because discount allowed reduces the total amount owed by debtors, it is credited to the Sales Ledger Control Account.

Step-by-Step Solution

1
Identify how discount allowed affects customer debt
Discount allowed reduces the total amount owed by credit debtors to the business.
When customers pay early and receive a discount, their remaining liability decreases.
2
Determine the correct posting side in the Sales Ledger Control Account
Items that decrease total debtor balances are posted to the credit side.
The Sales Ledger Control Account carries a normal debit balance, so decreases in asset value are credited.

Key Concept

Rules of entry in the Sales Ledger Control Account
Estimated Time:45s
Question 33Question

Match each transaction or item related to the Sales Ledger Control Account on the left with its correct accounting entry side and effect on the right.

Click a left item, then click its matching right item

Items

Credit sales
Dishonoured customer cheques
Discount allowed
Bad debts written off

Matches

Show answer & explanation

Answer

Credit sales are debited to increase trade debtors; Dishonoured cheques are debited to reinstate customer debts; Discount allowed is credited to record reductions for prompt payment; Bad debts written off are credited as irrecoverable debt reductions.
In the Sales Ledger Control Account, items that increase receivables (such as credit sales and dishonoured cheques) are debited. Items that decrease receivables (such as discount allowed, cash received, set-offs, and bad debts written off) are credited.

Step-by-Step Solution

1
Identify the nature of the Sales Ledger Control Account.
The Sales Ledger Control Account acts as an asset account representing total trade debtors (receivables), having a normal debit balance.
Understanding the account type establishes that increases in debtors are debited and decreases are credited.
2
Analyze debit entries (items that increase or reinstate trade debtors).
Credit sales increase debtors balance (debited). Dishonoured cheques reverse a prior payment credit, restoring the debt (debited).
Transactions adding to the claim on customers belong on the debit side.
3
Analyze credit entries (items that reduce trade debtors).
Discount allowed reduces the debt owed upon settlement (credited). Bad debts written off permanently remove uncollectible debt from receivables (credited).
Transactions reducing the claim on customers belong on the credit side.

Key Concept

Classification of entries in the Sales Ledger Control Account
Estimated Time:1m 0s
Question 34Question

Below is a list of accounting transactions on the left and their respective posting rules in the Purchases Ledger Control Account on the right. Match each transaction item with its correct entry placement and double-entry accounting effect.

Click a left item, then click its matching right item

Items

Interest charged by creditors on overdue supplier accounts
Returns outwards of damaged goods to suppliers
Contra set-off agreement between Purchases Ledger and Sales Ledger
Cheque previously paid to a trade creditor returned dishonoured

Matches

Show answer & explanation

Answer

Interest charged on overdue accounts matches with being credited to increase trade payables; Returns outwards match with being debited to reduce trade payables; Contra set-off matches with being debited to offset accounts receivable balance; Dishonoured cheque matches with being credited to reinstate creditor liability.
Each accounting item is paired according to its double-entry effect on total creditors. Items increasing liabilities (interest charged, dishonoured cheques) are placed on the credit side, while items decreasing liabilities (returns outwards, contra set-offs) are placed on the debit side.

Step-by-Step Solution

1
Identify the nature of the Purchases Ledger Control Account.
The control account summarizes the liability owed to trade payables (creditors), where credit entries increase liability and debit entries decrease liability.
Control accounts operate on double-entry principles maintaining total creditor obligations.
2
Classify transactions that increase creditor balances.
Interest charged on overdue accounts and dishonoured cheques increase supplier liabilities, requiring credit entries.
Interest adds penalty charges to payable balances, and dishonoured cheques cancel previous payment reductions.
3
Classify transactions that decrease creditor balances.
Returns outwards and contra set-offs decrease supplier liabilities, requiring debit entries.
Returning goods lowers invoice liabilities, while contra set-offs cancel matching receivable/payable claims.

Key Concept

Purchases Ledger Control Account Posting Rules
Question 35Question

An enterprise extracted the following balance details regarding its trade creditors for the month of June 2026:

- Opening credit balance: N14,500\text{N}14,500
- Opening debit balance: N350\text{N}350
- Total credit purchases: N86,200\text{N}86,200
- Cash purchases of merchandise: N12,000\text{N}12,000
- Purchase of office equipment on credit: N5,000\text{N}5,000
- Returns outwards: N3,400\text{N}3,400
- Cheques paid to trade creditors: N71,800\text{N}71,800
- Discounts received from suppliers: N2,100\text{N}2,100
- Set-off contra entry with sales ledger: N1,500\text{N}1,500
- Closing debit balance: N200\text{N}200

What is the closing credit balance of the Purchases Ledger Control Account at the end of June 2026?

Show answer & explanation

Answer: \text{N}21,750

Answer

\text{N}21,750
The correct closing credit balance is N21,750\text{N}21,750. This is determined by taking total credits of N100,900\text{N}100,900 (opening credit balance N14,500\text{N}14,500 + credit purchases N86,200\text{N}86,200 + closing debit balance N200\text{N}200) and subtracting total debit entries of N79,150\text{N}79,150 (opening debit balance N350\text{N}350 + payments N71,800\text{N}71,800 + returns outwards N3,400\text{N}3,400 + discounts received N2,100\text{N}2,100 + contra set-off N1,500\text{N}1,500). Cash purchases and capital asset purchases are correctly excluded.

Step-by-Step Solution

1
Filter out irrelevant non-trade items
Cash purchases (N12,000\text{N}12,000) are excluded because cash transactions do not affect trade creditors. Credit purchase of office equipment (N5,000\text{N}5,000) is excluded because non-current asset purchases are recorded in the general journal and non-current asset ledger, not the purchases ledger.
The Purchases Ledger Control Account exclusively records transactions involving trade creditors for goods bought for resale on credit.
2
Sum all entries on the credit side of the account
Credit Total=Opening Credit Balance(N14,500)+Credit Purchases(N86,200)+Closing Debit Balance(N200)=N100,900\text{Credit Total} = \text{Opening Credit Balance} (\text{N}14,500) + \text{Credit Purchases} (\text{N}86,200) + \text{Closing Debit Balance} (\text{N}200) = \text{N}100,900
Credit entries increase trade creditor liability or represent carried forward debit balances.
3
Sum all known debit entries
Debit Entries=Opening Debit Balance(N350)+Cheques Paid(N71,800)+Returns Outwards(N3,400)+Discounts Received(N2,100)+Contra Set-off(N1,500)=N79,150\text{Debit Entries} = \text{Opening Debit Balance} (\text{N}350) + \text{Cheques Paid} (\text{N}71,800) + \text{Returns Outwards} (\text{N}3,400) + \text{Discounts Received} (\text{N}2,100) + \text{Contra Set-off} (\text{N}1,500) = \text{N}79,150
Debit entries reduce liability to trade creditors.
4
Calculate the missing closing credit balance (carried forward to debit side to balance)
Closing Credit Balance=N100,900N79,150=N21,750\text{Closing Credit Balance} = \text{N}100,900 - \text{N}79,150 = \text{N}21,750
The balance balancing the control account represents the net remaining liability owed to trade creditors.

Key Concept

Purchases Ledger Control Account Balancing
Question 36Question

The following transactions and balances were extracted from the accounting records of Folake Enterprises for the financial year ended 31st December 2025:

Transaction / Balance ItemAmount (₦)
Opening balance (1st Jan 2025): Debit45,000
Opening balance (1st Jan 2025): Credit1,200
Total sales (including cash sales of ₦65,000)280,000
Cash received from credit customers178,000
Cheques received from credit customers24,000
Discount allowed4,500
Returns inwards6,800
Bad debts written off3,200
Dishonoured cheques from customers2,500
Cash refunds to credit customers for overpayment1,800
Contra entry set-off with Purchases Ledger5,400
Provision for doubtful debts2,000
Discount received1,500
Closing balance (31st Dec 2025): Credit800

What is the debit balance carried down of the Sales Ledger Control Account at 31st December 2025?

Show answer & explanation

Answer: 42000

Answer

The debit balance carried down of the Sales Ledger Control Account at 31st December 2025 is ₦42,000.
To calculate the closing debit balance carried down, first compute credit sales by deducting cash sales (₦65,000) from total sales (₦280,000), giving ₦215,000. Next, assemble the debit side entries: Opening debit balance (₦45,000), Credit sales (₦215,000), Dishonoured cheques (₦2,500), Cash refunds (₦1,800), and the Closing credit balance c/d (₦800), which total ₦265,100. Then assemble the credit side entries: Opening credit balance (₦1,200), Cash received (₦178,000), Cheques received (₦24,000), Discount allowed (₦4,500), Returns inwards (₦6,800), Bad debts written off (₦3,200), and Contra set-off (₦5,400), totaling ₦223,100. Subtracting ₦223,100 from ₦265,100 yields the correct closing debit balance of ₦42,000. Note that provision for doubtful debts (₦2,000) and discount received (₦1,500) are non-control account items and must be completely ignored.

Step-by-Step Solution

1
Isolate credit sales from total sales
Credit Sales = ₦280,000 - ₦65,000 = ₦215,000
Only credit sales increase trade debtors and are entered in the Sales Ledger Control Account. Cash sales are entered in the cash book.
2
Filter out non-relevant transactions
Ignore Provision for Doubtful Debts (₦2,000) and Discount Received (₦1,500)
Provision for doubtful debts is not posted to control accounts, and discount received affects creditors in the Purchases Ledger Control Account.
3
Sum all debit side items including closing credit balance
Total Debit Side = ₦45,000 + ₦215,000 + ₦2,500 + ₦1,800 + ₦800 = ₦265,100
Opening debit balance, credit sales, dishonoured cheques, cash refunds to customers, and closing credit balance increase the debit total.
4
Sum all credit side items prior to balancing
Total Credit Side = ₦1,200 + ₦178,000 + ₦24,000 + ₦4,500 + ₦6,800 + ₦3,200 + ₦5,400 = ₦223,100
Opening credit balance, cash/cheques received, discounts allowed, returns inwards, bad debts, and set-offs reduce customer indebtedness.
5
Calculate the closing debit balance carried down
Debit Balance c/d = ₦265,100 - ₦223,100 = ₦42,000
The difference between total debit entries and total credit entries gives the closing debit balance.

Key Concept

Reconstruction of Sales Ledger Control Account with extraneous items
Estimated Time:2m 0s
Question 37Question

The following transaction balances were extracted from the books of Kalu Traders for the year ended 31st December 2025:

- Opening balance (credit): N18,500\text{N}18,500
- Credit purchases: N94,000\text{N}94,000
- Cash purchases: N12,500\text{N}12,500
- Returns outwards: N3,200\text{N}3,200
- Discount received: N1,800\text{N}1,800
- Cheques paid to creditors: N78,500\text{N}78,500
- Dishonoured cheques: N1,400\text{N}1,400
- Contra entry (set-off) with sales ledger: N2,400\text{N}2,400

What is the closing credit balance of the Purchases Ledger Control Account at 31st December 2025?

Show answer & explanation

Answer: N28,000\text{N}28,000

Answer

N28,000\text{N}28,000
The closing credit balance of N28,000\text{N}28,000 is determined by summing all credit entries (Opening Credit Balance of N18,500\text{N}18,500, Credit Purchases of N94,000\text{N}94,000, and Dishonoured Cheques of N1,400\text{N}1,400, totaling N113,900\text{N}113,900) and subtracting all debit entries (Cheques paid of N78,500\text{N}78,500, Returns outwards of N3,200\text{N}3,200, Discount received of N1,800\text{N}1,800, and Set-off of N2,400\text{N}2,400, totaling N85,900\text{N}85,900). Cash purchases of N12,500\text{N}12,500 are excluded as they do not affect creditor balances.

Step-by-Step Solution

1
Identify relevant credit items and calculate total credits.
Total Credits = Opening Credit Balance (N18,500\text{N}18,500) + Credit Purchases (N94,000\text{N}94,000) + Dishonoured Cheques (N1,400\text{N}1,400) = N113,900\text{N}113,900. Cash purchases are excluded because they do not involve credit suppliers.
Credit purchases increase amounts owed to suppliers, and dishonoured cheques reinstate the liability to creditors on the credit side.
2
Identify relevant debit items and calculate total debits.
Total Debits = Cheques paid to creditors (N78,500\text{N}78,500) + Returns outwards (N3,200\text{N}3,200) + Discount received (N1,800\text{N}1,800) + Contra entry (N2,400\text{N}2,400) = N85,900\text{N}85,900.
Payments, allowances, returns, and set-offs reduce the balance owed to creditors and are posted to the debit side of the account.
3
Subtract total debits from total credits to determine the closing credit balance.
Closing Credit Balance = N113,900N85,900=N28,000\text{N}113,900 - \text{N}85,900 = \text{N}28,000.
The Purchases Ledger Control Account has a normal credit balance, calculated as total credit entries minus total debit entries.

Key Concept

Purchases Ledger Control Account Balancing
Question 38Question

Match each transaction or accounting adjustment on the left with its correct entry treatment in the Purchases Ledger Control Account on the right.

Click a left item, then click its matching right item

Items

Cheque paid to a supplier subsequently dishonoured by the bank
Contra entry set-off transferred to the Sales Ledger
Interest charged by a trade creditor on an overdue account
Discount received granted by a creditor for prompt payment

Matches

Show answer & explanation

Answer

Dishonoured cheques are credited to reinstate liability; contra entries are debited to settle mutual indebtedness; interest charged by suppliers is credited to increase amounts owed; and discounts received are debited to reduce trade payable balances.
Items that increase trade payables (such as interest charged by suppliers and dishonoured payment cheques) are credited to the Purchases Ledger Control Account. Items that decrease trade payables (such as discounts received and contra set-off transfers) are debited to the control account.

Step-by-Step Solution

1
Analyze the nature of Purchases Ledger Control Account balance
The control account maintains a credit balance representing total trade liabilities (creditors).
Increases in liabilities are credited, while decreases in liabilities are debited.
2
Evaluate dishonoured cheque and interest charged
Both items increase the liability owed to trade creditors.
A dishonoured cheque cancels the original reduction in debt upon payment failure, and interest adds penalty charges to the debt; thus, both must be credited.
3
Evaluate contra set-offs and discounts received
Both items decrease the liability owed to trade creditors.
Contra set-offs discharge debt against sales receivables, and discounts received lower the payable amount; thus, both must be debited.

Key Concept

Purchases Ledger Control Account Debit and Credit Posting Principles
Estimated Time:2m 0s
Question 39Question

The following information was extracted from the financial records of Chukwu & Co. for the month of May 2026:

- Opening Purchases Ledger balances: Credit balance N45,000N45,000; Debit balance N1,200N1,200
- Credit purchases at list price (subject to 10%10\% trade discount): N120,000N120,000
- Cash purchases: N15,000N15,000
- Payments made to trade creditors: N82,000N82,000
- Discount received from suppliers: N3,400N3,400
- Bills payable accepted by the firm: N12,000N12,000
- Contra entry set-off with Sales Ledger: N4,500N4,500
- Interest charged by trade creditors on overdue accounts: N800N800
- Refund received in cash from suppliers for overpayment: N1,200N1,200
- Carriage outwards paid: N3,500N3,500
- Closing Purchases Ledger debit balance: N900N900

What is the closing credit balance of the Purchases Ledger Control Account at the end of May 2026?

Show answer & explanation

Answer: N52,800

Answer

The closing credit balance of the Purchases Ledger Control Account is N52,800.
To determine the closing credit balance of the Purchases Ledger Control Account, credit entries (which increase the liability to creditors) and debit entries (which reduce the liability) must be accumulated. Net credit purchases equal N108,000N108,000 (N120,000N120,000 list price less 10%10\% trade discount). The credit side contains: Opening Credit Balance (N45,000N45,000), Net Credit Purchases (N108,000N108,000), Interest Charged (N800N800), Supplier Refund (N1,200N1,200), and Closing Debit Balance (N900N900), totaling N155,900N155,900. The debit side before balancing contains: Opening Debit Balance (N1,200N1,200), Payments (N82,000N82,000), Discount Received (N3,400N3,400), Bills Payable (N12,000N12,000), and Contra Entry (N4,500N4,500), totaling N103,100N103,100. Subtracting the debit subtotal from the credit total yields the correct closing credit balance of N52,800N52,800. Cash purchases (N15,000N15,000) and carriage outwards (N3,500N3,500) are non-ledger control items and must be excluded.

Step-by-Step Solution

1
Calculate Net Credit Purchases and filter out non-relevant transactions
Net Credit Purchases = N120,000(10%×N120,000)=N108,000N120,000 - (10\% \times N120,000) = N108,000. Cash purchases (N15,000N15,000) and carriage outwards (N3,500N3,500) are excluded because cash purchases do not affect trade creditors and carriage outwards is a distribution expense.
Control accounts only record credit purchases net of trade discount.
2
Sum all items posted to the Credit side of the Purchases Ledger Control Account
Credit Total = Opening Credit Balance (N45,000N45,000) + Net Credit Purchases (N108,000N108,000) + Interest Charged by Creditors (N800N800) + Cash Refund for Overpayment (N1,200N1,200) + Closing Debit Balance (N900N900) = N155,900N155,900.
These items increase the liability to creditors or account for debit balance carry-forwards.
3
Sum all items posted to the Debit side of the Purchases Ledger Control Account before balancing
Debit Subtotal = Opening Debit Balance (N1,200N1,200) + Payments to Creditors (N82,000N82,000) + Discount Received (N3,400N3,400) + Bills Payable Accepted (N12,000N12,000) + Contra Set-off (N4,500N4,500) = N103,100N103,100.
These items reduce the liability to trade creditors or account for opening debit balances.
4
Calculate the closing credit balance (Balance c/d)
Closing Credit Balance = N155,900N103,100=N52,800N155,900 - N103,100 = N52,800.
The balance required to equate the debit and credit totals represents the final net amount owed to creditors.

Key Concept

Purchases Ledger Control Account Balancing and Item Placement
Estimated Time:2m 0s
Question 40Question

The following balance information was extracted from the books of Koko Enterprises for the month ended 31st October 2025:

Transaction DetailsAmount (₦)
Balance in creditors ledger (1st Oct 2025) - Credit18,50018,500
Balance in creditors ledger (1st Oct 2025) - Debit400400
Total credit purchases62,00062,000
Cash purchases12,00012,000
Payments made to trade creditors45,00045,000
Discount received from suppliers2,4002,400
Discount allowed to customers1,8001,800
Returns outwards3,1003,100
Set-off contra entry with sales ledger1,5001,500
Interest charged by suppliers on overdue accounts600600
Cash refund received from supplier for overpayment800800

What is the closing credit balance of the Purchases Ledger Control Account at 31st October 2025?

Show answer & explanation

Answer: ₦29,500

Answer

The closing credit balance of the Purchases Ledger Control Account as of 31st October 2025 is ₦29,500.
To find the closing credit balance of the Purchases Ledger Control Account, sum all credit side items (Opening Credit Balance ₦18,500 + Credit Purchases ₦62,000 + Interest Charged ₦600 + Supplier Refund ₦800 = ₦81,900) and subtract all debit side items (Opening Debit Balance ₦400 + Payments to Creditors ₦45,000 + Discount Received ₦2,400 + Returns Outwards ₦3,100 + Set-off ₦1,500 = ₦52,400). This yields ₦81,900 - ₦52,400 = ₦29,500. Cash purchases and discount allowed are excluded as they do not affect creditors' individual ledger balances.

Step-by-Step Solution

1
Filter out transactions that do not belong in the Purchases Ledger Control Account.
Cash purchases (₦12,000) belong in the Cash Book/Purchases Account, and discount allowed (₦1,800) belongs in the Sales Ledger Control Account.
Control accounts record summary details strictly affecting trade payables/creditors on credit terms.
2
Calculate total credit entries of the Purchases Ledger Control Account.
Total Credit = Opening Credit Balance (₦18,500) + Credit Purchases (₦62,000) + Interest Charged by Suppliers (₦600) + Refund from Supplier (₦800) = ₦81,900.
Transactions increasing liability to suppliers are posted to the credit side.
3
Calculate total debit entries before closing balance.
Total Debit = Opening Debit Balance (₦400) + Payments to Creditors (₦45,000) + Discount Received (₦2,400) + Returns Outwards (₦3,100) + Set-off Contra (₦1,500) = ₦52,400.
Transactions reducing liability to suppliers are posted to the debit side.
4
Determine the closing credit balance.
Closing Credit Balance = Total Credit (₦81,900) - Total Debit (₦52,400) = ₦29,500.
The closing balance represents the net credit balance required to balance the control account.

Key Concept

Purchases Ledger Control Account Balance Calculation
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