Information Technology and Modern Business Practices

92 questions

Question 41Question

A subscription-based telecommunications firm needs an automated electronic banking system that allows it to pull recurring, variable monthly bill payments directly from customers' bank accounts based on prior customer authorization. Which electronic payment mechanism is specifically designed to perform this automated pull transaction?

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Answer: Direct Debit mandate

Answer

The Direct Debit mandate is the correct electronic payment mechanism designed for authorized recurring pull payments.
Direct Debit is an electronic payment arrangement authorized by a bank account holder that allows a specified service provider or creditor to collect varying amounts directly from the account on scheduled dates.

Step-by-Step Solution

1
Analyze the requirements of the payment scenario.
The scenario requires an automated, recurring 'pull' transaction where the merchant initiates payment deduction of varying amounts upon prior customer authorization.
Different e-banking services serve push versus pull functions and single versus recurring transactions.
2
Evaluate electronic payment channels against the required function.
Direct Debit allows creditors to pull payments from debtors' accounts. Direct Credit pushes funds from payer to payee. EFTPOS and ATMs require real-time manual card or pin interaction.
Identifying the operational direction and automation mechanism distinguishes Direct Debit from push transfers and point-of-sale terminals.

Key Concept

Direct Debit vs Direct Credit and electronic payment channels
Question 42Question

A textile importing enterprise based in Kaduna replaces its traditional international telephone lines with a service that converts spoken audio into digital data packets for transmission over the internet, thereby drastically cutting voice communication costs during negotiations with foreign suppliers. Which telecommunication technology is the enterprise utilizing?

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Answer: Voice over Internet Protocol (VoIP)

Answer

Voice over Internet Protocol (VoIP)
Voice over Internet Protocol (VoIP) is a telecommunication technology that allows users to make voice calls using a broadband internet connection instead of a traditional analog phone line by converting voice signals into digital data packets.

Step-by-Step Solution

1
Identify the key operational characteristics described in the scenario
The technology converts spoken voice audio into digital data packets and transmits them across internet infrastructure to reduce international communication costs.
Analyzing the transmission mechanism helps distinguish voice-based internet services from text- or document-based communication tools.
2
Compare the scenario features against standard commercial telecommunication systems
Voice over Internet Protocol (VoIP) specifically handles packetized digital voice communication over IP networks, whereas EDI transfers structured electronic documents, Videotex displays graphic text pages, and Fax transmits document images.
Matching technical function to commercial terminology identifies Voice over Internet Protocol (VoIP) as the correct technology.

Key Concept

Internet and Telecommunications in Business Communication
Question 43Question

Arrange the following operational steps involved in completing a payment via Nigeria Quick Response (NQR) merchant scanning code in the correct sequential order from start to finish.

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Answer

The correct operational sequence is: Scanning the QR code -> Decoding merchant details and inputting amount -> Entering transaction PIN -> Routing via interbank switch -> Instant crediting and notification.
The workflow begins with scanning the merchant code, decoding information to input the amount, authenticating with a security PIN, interbank switch routing, and concluding with instant account credit and confirmation alerts.

Step-by-Step Solution

1
Scan merchant QR code
Establishes connection between customer app and merchant payment profile.
The customer must first capture the merchant's encoded banking identifiers.
2
Input transaction value
Sets the monetary amount to be transferred.
Merchant details must be parsed before specifying the exact purchase value.
3
Authenticate payment with PIN
Authorizes the originating bank to debit customer funds.
Security protocol requires user authorization before fund movement.
4
Interbank switch routing
Directs funds from the customer's bank to the merchant's acquiring bank.
The central switch network validates and routes interbank transfer requests.
5
Settlement and notification
Merchant account is credited and both parties receive transaction alerts.
Final stage of instant payment systems provides immediate confirmation.

Key Concept

NQR Payment Processing Workflow
Estimated Time:1m 30s
Question 44Question

In modern commercial operations, Information and Communication Technology (ICT) tools perform specific roles to improve operational efficiency and transaction speed. Match each ICT tool listed on the left with its primary business application on the right.

Click a left item, then click its matching right item

Items

Electronic Data Interchange (EDI)
Electronic Funds Transfer (EFT)
Point of Sale (POS) System
Enterprise Resource Planning (ERP)

Matches

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Answer

Electronic Data Interchange (EDI) matches with automated paperless document transmission; Electronic Funds Transfer (EFT) matches with direct digital money transfers; Point of Sale (POS) System matches with computerized sales counter checkout and inventory adjustment; Enterprise Resource Planning (ERP) matches with integrated cross-departmental software synchronization.
Each ICT application fulfils a specific function within commercial trade: EDI standardizes inter-company document exchange, EFT handles digital payments, POS automates retail sales counter checkouts alongside inventory updates, and ERP unites internal business workflows across departments into a central database system.

Step-by-Step Solution

1
Analyze the function of Electronic Data Interchange (EDI)
EDI automates commercial paper exchange by transmitting standardized purchase orders and invoices electronically between trading businesses.
EDI targets business-to-business document standardization.
2
Analyze the function of Electronic Funds Transfer (EFT)
EFT facilitates electronic movement of cash balances between bank accounts across financial networks.
EFT deals directly with monetary transactions and financial settlements.
3
Analyze the function of Point of Sale (POS) Systems
POS terminals process customer card transactions at physical retail counters while instantly deducting sold items from stock records.
POS directly connects store checkout operations with inventory tracking.
4
Analyze the function of Enterprise Resource Planning (ERP)
ERP integrates internal organizational workflow and databases spanning finance, HR, warehouse, and sales operations.
ERP is enterprise-wide holistic management software.

Key Concept

Classification and Functions of ICT Tools in Commercial Operations
Question 45Question

A pharmaceutical manufacturing enterprise utilizes an online network that automatically monitors raw material inventory levels, initiates automated digital purchase requisitions to accredited chemical refiners, and synchronizes internal production scheduling through an Enterprise Resource Planning (ERP) platform. Which of the following best describes the scope of digital operations demonstrated by the firm?

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Answer: It represents electronic business, because it integrates internal business processes, enterprise systems, and supply chain management alongside buying and selling activities.

Answer

The enterprise operates a broader electronic business (e-business) model, as its digital system encompasses internal operational management, production workflow, and supply chain integration in addition to electronic commerce.
The correct response accurately identifies that electronic business (e-business) is a broader umbrella term than electronic commerce. Because the pharmaceutical firm uses its digital infrastructure not only for outward procurement but also for internal ERP production control and automated inventory tracking, it is conducting e-business.

Step-by-Step Solution

1
Analyze the activities taking place within the digital network described in the scenario.
The network handles internal inventory monitoring, automated supplier purchase requisitions, and internal production scheduling via an ERP platform.
Identifying the operational boundaries distinguishes simple external trade from comprehensive internal process automation.
2
Differentiate between electronic commerce (e-commerce) and electronic business (e-business).
E-commerce focuses strictly on online buying, selling, and monetary transactions between parties. E-business is broader and includes e-commerce along with back-office operations, inventory control, and enterprise resource planning.
Applying the scope distinction reveals that the presence of automated internal ERP scheduling elevates the system beyond e-commerce into e-business.
3
Evaluate the commercial relationship between the manufacturing firm and chemical refiners.
The trade occurs between two business entities (Business-to-Business / B2B), eliminating consumer-oriented classifications such as B2C or C2B.
Verifying transaction types confirms that commercial vendor procurement is B2B, embedded within a larger e-business infrastructure.

Key Concept

Scope Difference Between E-Commerce and E-Business
Estimated Time:1m 30s
Question 46Question

A financial and logistics firm headquartered in Lagos sets up an automated network system that enables its corporate clients' computer systems to directly exchange structured commercial documents, such as purchase orders, bills of lading, and invoices, in a standardized digital format without manual data entry or human intervention. Which telecommunication and business technology is demonstrated in this scenario?

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Answer: Electronic Data Interchange (EDI)

Answer

Electronic Data Interchange (EDI)
Electronic Data Interchange (EDI) is an information technology tool that enables computer systems of separate business entities to transmit standard commercial documents electronically without manual data input, enhancing speed and accuracy in business communication.

Step-by-Step Solution

1
Analyze the business scenario
The scenario describes automated, computer-to-computer exchange of structured business documents (invoices, purchase orders) between corporate entities.
Identifying the key characteristics (computer-to-computer transmission, structured business documents, standardized format, lack of human intervention) isolates the specific ICT tool.
2
Evaluate telecommunication technologies against the requirements
Electronic Data Interchange (EDI) is specifically designed for structured, inter-company document transfer between automated systems.
Other options like retail payment terminals (EPOS), retail consumer sales (B2C), or legacy voice networks (PSTN) do not fulfill inter-organizational structured document transmission.

Key Concept

Electronic Data Interchange (EDI) in Inter-organizational Communication
Estimated Time:1m 30s
Question 47Question

A manufacturing enterprise in Nigeria relies on an integrated telecommunications network and Electronic Data Interchange (EDI) to handle automated procurement transactions with key suppliers. What is the correct sequential order of steps in completing this digital transaction workflow from initiation to dispatch?

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Answer

The correct sequence begins with the digital transmission of the standardized purchase order via EDI, followed by automatic order validation and acknowledgment by the supplier system, electronic payment processing through an EFT gateway, and finally the issuance of a digital dispatch advice with tracking details.
The logical workflow of a B2B electronic transaction over business telecommunication networks requires an initial request (transmission of the EDI purchase order), verification and agreement (order acknowledgment after checking inventory), settlement (EFT authorization), and completion notification (digital dispatch advice).

Step-by-Step Solution

1
Identify the transaction initiation point
Transmission of the digital purchase order via EDI starts the commercial communication chain.
An electronic purchase transaction must be formally requested by the buyer's automated procurement system before supplier processing can begin.
2
Determine supplier processing and confirmation
Inventory validation and transmission of an electronic purchase order acknowledgment.
The receiving server must verify product availability and send back confirmation to ensure contractual agreement.
3
Identify settlement stage
Electronic Funds Transfer (EFT) payment authorization.
Financial settlement occurs across integrated inter-bank telecommunication channels following transaction acknowledgment.
4
Determine fulfillment confirmation
Issuance of automated digital dispatch advice and shipment tracking details.
The workflow concludes when physical goods are dispatched and delivery tracking information is transmitted to the buyer.

Key Concept

Electronic Data Interchange (EDI) and Telecommunication Workflows in Commerce
Question 48Question

A major pharmaceutical distributor in Port Harcourt grants its registered hospital buyers and vetted overseas drug manufacturers restricted access to its stock database and order management portal over the internet using secure authentication protocols. Which business telecommunications infrastructure best describes this selective inter-organizational communication network?

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Answer: An Extranet platform

Answer

An Extranet platform provides controlled, secure internet access to internal business databases for external corporate stakeholders and commercial clients.
An Extranet extends an enterprise's private intranet infrastructure to authorized external stakeholders—such as wholesale clients, distributors, and suppliers—over the internet, allowing shared access to order management and inventory data while maintaining security boundaries.

Step-by-Step Solution

1
Analyze the business communication requirements in the scenario
The firm requires secure internet transmission connecting the business to external partners (hospitals and foreign manufacturers) for database and order processing access.
Identifying the target user group (external commercial partners) isolates the required network architecture.
2
Distinguish between private network boundaries (Intranet vs Extranet)
An Intranet serves internal staff only, whereas extending controlled parts of the internal database to authorized external parties forms an Extranet.
Extranets utilize firewall configurations and secure authentication to bridge internal databases with external business entities.

Key Concept

Extranet as a Business Communication Tool
Question 49Question

A large-scale trading enterprise accumulates all customer sales receipts throughout the business day and runs a single automated computer program at midnight to update its main inventory records. Which computerized data processing method is the firm using, and what is its primary characteristic?

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Answer: Batch processing, where transaction records are collected over a period and processed together to update master files.

Answer

Batch processing, where transaction records are collected over a period and processed together to update master files.
Batch processing involves collecting source documents or transaction data over a specified period (e.g., daily or weekly) and running them together as a batch to update master records. In the given scenario, accumulating sales receipts during the day and executing a single update program at midnight is the textbook application of batch data processing.

Step-by-Step Solution

1
Analyze the operational scenario
The firm accumulates data (sales receipts) throughout the day without immediate updating.
Identifying when and how transaction data is entered and processed determines the processing mode.
2
Evaluate the execution method
A single program runs at a scheduled time (midnight) to update master files at once.
Accumulating transaction records into a group to be processed in a single run is the defining feature of batch processing.
3
Select the matching computerized processing concept
Batch processing fits the described workflow exactly.
Unlike real-time processing which updates records instantly per transaction, batch processing delays updating until a gathered batch is processed together.

Key Concept

Batch Processing in Computerized Business Data Systems
Question 50Question

A major retail distribution firm in Onitsha connects its private computer network directly with its key commercial suppliers and institutional buyers to enable secure automated inventory tracking and order processing. Which type of network infrastructure is this enterprise utilizing for business communication?

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Answer: An Extranet

Answer

An Extranet
An extrranet is a restricted private network that enables an enterprise to share confidential operational data, such as inventory and purchase orders, securely with external business partners like suppliers and distributors.

Step-by-Step Solution

1
Analyze the business communication requirements of the firm.
The firm requires secure digital connection between itself and external business partners (suppliers and buyers).
Identifying who needs access determines the appropriate network architecture.
2
Distinguish between network access levels (Intranet vs. Extranet vs. Internet).
An Intranet is internal-only; the Internet is fully public; an Extranet extends an intranet to authorized external commercial entities.
Extranets are explicitly designed for inter-firm business communication and supply chain collaboration.

Key Concept

Extranet as a telecommunication tool in business communication
Question 51Question

Match each telecommunications and internet tool listed on the left with its corresponding primary function in business communication on the right.

Click a left item, then click its matching right item

Items

Teleconferencing
Voice over Internet Protocol (VoIP)
Electronic Mail (E-mail)
Corporate Intranet

Matches

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Answer

Teleconferencing matches with conducting real-time interactive audio-visual meetings; Voice over Internet Protocol (VoIP) matches with routing voice calls over packet-switched internet protocol networks; Electronic Mail (E-mail) matches with transmitting written messages, formal digital letters, and attached documents asynchronously; Corporate Intranet matches with providing a secure, private internal network restricted to staff.
Each telecommunications tool is paired with its specific operational definition and commercial application. Teleconferencing connects remote participants in real-time meetings; Voice over Internet Protocol (VoIP) transmits voice calls via broadband internet; Electronic Mail (E-mail) enables asynchronous written communication; and a Corporate Intranet restricts internal resource access to company personnel.

Step-by-Step Solution

1
Identify the primary function of Teleconferencing.
Teleconferencing facilitates real-time, interactive audio-visual communication between people in distant places.
It allows managers and stakeholders to hold virtual meetings without physical travel.
2
Identify the technological mechanism of Voice over Internet Protocol (VoIP).
VoIP routes voice conversations over digital broadband IP networks.
It bypasses conventional PSTN landline charges, reducing telecommunication expenses.
3
Determine the role of Electronic Mail (E-mail).
E-mail serves as an asynchronous tool for exchanging text communications and documents.
It replaces postal correspondence for rapid, written business record-keeping.
4
Analyze the access boundary of a Corporate Intranet.
An Intranet is an internal web-based network restricted to authorized company personnel.
It protects internal business communications and policies from external public access.

Key Concept

Classification and Business Application of Internet and Telecommunication Tools
Question 52Question

A Nigerian e-commerce firm observes a recurring financial threat where cybercriminals execute unauthorized card-not-present (CNP) purchases using valid, stolen payment card credentials purchased online. Although the merchant's portal uses end-to-end data encryption for transport security, legitimate cardholders subsequently dispute the unauthorized billing, causing the firm to suffer severe losses from bank chargebacks. Which security technology should the firm integrate into its payment gateway to directly mitigate this authorization fraud by requiring real-time identity verification from the card-issuing bank during transaction processing?

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Answer: Three-Domain Secure (3D Secure) authentication protocol

Answer

Three-Domain Secure (3D Secure) authentication protocol
Three-Domain Secure (3D Secure) is an XML-based authentication protocol designed to add an extra layer of security for card-not-present online transactions. It ties the financial authorization process with an explicit identity verification step (such as a One-Time Password or biometric authorization) controlled directly by the issuing bank. Upon successful verification, liability for fraudulent chargebacks shifts from the merchant to the card issuer.

Step-by-Step Solution

1
Analyze the commercial risk scenario
Identified card-not-present (CNP) fraud resulting in chargeback liabilities despite active transport-layer encryption.
Transport encryption (TLS/SSL) protects transmission confidentiality but does not authenticate the identity of the card user.
2
Evaluate technical counter-measures for payment authorization
The firm requires a mechanism that verifies ownership directly with the issuing financial institution before approving funds transfer.
Authenticating card ownership requires an protocol operating between the merchant, acquirer, and card issuer domains.
3
Select the specific e-business security protocol
3D Secure (e.g., Verified by Visa, Mastercard Identity Check) provides step-up authentication directly from the card issuer.
3D Secure shifts chargeback liability to the issuing bank upon successful authentication, solving the merchant's financial loss problem.

Key Concept

Card-Not-Present (CNP) Fraud and E-Commerce Payment Security Protocols
Question 53Question

A flour milling enterprise based in Kano requires a secure network environment for its internal staff across various operational departments to communicate, access employee policy manuals, and process internal leave requests without permitting access to suppliers, customers, or the general public. Which of the following business communication networks is most appropriate for this purpose?

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Answer: An Intranet

Answer

An Intranet is the most appropriate telecommunication network for exclusive internal staff communication and operational workflows within an enterprise.
An Intranet is a private computer network operating on internet protocols that is securely restricted to members or employees of an enterprise. It enables internal business communication, document distribution, and workflow automation safely behind corporate firewalls.

Step-by-Step Solution

1
Analyze the business communication requirements in the scenario.
The firm requires exclusive internal access for staff across operational departments without allowing external access to third parties or the public.
Identifying the target audience and access security level is essential to select the correct network type.
2
Evaluate network types based on accessibility boundaries.
An intranet restricts network traffic strictly to internal personnel within an organization, whereas an extrranet connects external partners and the internet connects the general public.
Matching network access scope directly solves the organizational requirement.

Key Concept

Intranet vs. Extranet and Internet in Business Communication
Question 54Question

An electronics manufacturing firm operates a web platform where registered wholesale distributors place bulk orders for microchips and industrial components directly from the factory. Which e-commerce business model is demonstrated by this transaction?

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Answer: Business-to-Business (B2B)

Answer

Business-to-Business (B2B)
The correct answer is Business-to-Business (B2B) because both the manufacturing enterprise selling the items and the wholesale distributors making the purchases are business entities. Online commerce occurring between commercial organizations falls under the B2B framework.

Step-by-Step Solution

1
Identify the seller entity
The seller is a manufacturing firm (a commercial enterprise)
Establishing the nature of the selling organization provides the primary component of the e-commerce model.
2
Identify the purchasing entity
The buyers are registered wholesale distributors (business entities buying in bulk for distribution)
Establishing the nature of the buying party completes the transaction relationship classification.
3
Determine the applicable e-commerce model
Because commercial entities conduct business with other commercial entities online, the system is Business-to-Business (B2B)
B2B e-commerce covers automated or electronic commercial transactions taking place between companies.

Key Concept

Business-to-Business (B2B) E-Commerce Model
Question 55Question

A commercial bank's automated record system maintains customer account balance details that are periodically updated, alongside daily log files recording individual cash withdrawals. How are these two types of computer records classified?

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Answer: Master file and transaction file

Answer

The files are classified as a master file and a transaction file respectively.
In computerized data processing, master files maintain baseline customer information and accumulative monetary balances, while transaction files capture individual operational events (such as withdrawals) used to update those master balances during processing cycles.

Step-by-Step Solution

1
Analyze the nature of the first computer file (account balance details updated periodically).
Identified as a master file, which stores ongoing, semi-permanent ledger details of an entity.
Master files preserve core business records that summarize current balances and static entity attributes.
2
Analyze the nature of the second computer file (daily log files recording individual withdrawals).
Identified as a transaction file, which captures input data concerning routine individual business events.
Transaction files collect operational details over a specific processing period to update master records.

Key Concept

Classification of Electronic Business Records (Master Files vs Transaction Files)
Estimated Time:1m 30s
Question 56Question

In a retail store's computerized data processing system, generating a printed paper receipt for a customer immediately following checkout represents which stage of the data processing cycle?

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Answer: Output

Answer

Output
In computerized data processing, output refers to the stage where processed information is converted into a meaningful, human-readable format. Printing a sales receipt for a customer is a classic example of output.

Step-by-Step Solution

1
Identify the key action in the scenario
The system produces a physical printed sales receipt for the customer.
Understanding the function of printing receipts clarifies where it fits in the data processing flow.
2
Map the action to the stages of computerized data processing
Scanning barcodes corresponds to Input, system calculations correspond to Processing, saving to database corresponds to Storage, and issuing the readable receipt corresponds to Output.
Output is defined as presenting processed data in an accessible format to the end user.

Key Concept

Stages of Computerized Data Processing Cycle
Question 57Question

Match each computerized data processing system or record management tool with its primary operational business function.

Click a left item, then click its matching right item

Items

Batch Processing System
Real-Time Processing System
Database Management System (DBMS)
Electronic Document Management System (EDMS)

Matches

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Answer

Batch Processing System pairs with processing accumulated transactions at scheduled off-peak intervals; Real-Time Processing System pairs with updating master record files instantaneously upon transaction; Database Management System pairs with organizing structured data in relational tables; Electronic Document Management System pairs with capturing, indexing, storing, and tracking document lifecycles.
Each business information system serves a specific computing and record-keeping role: batch processing executes accumulated transactions periodically; real-time processing updates balances instantly; DBMS manages structured relational data tables; and EDMS manages digitized document workflows and record lifecycles.

Step-by-Step Solution

1
Identify the data processing mode that groups transactions before executing computing tasks.
Batch processing accumulates source documents into batches for delayed, periodic execution.
Batch processing is cost-effective for high-volume routine operations like end-of-month payroll or daily ledger updates.
2
Identify the processing mode required for immediate record synchronization.
Real-time processing updates records instantaneously at point-of-sale or online booking environments.
Immediate response is necessary to prevent double-booking or inaccurate inventory/bank balance displays.
3
Differentiate software designed for structured relational records versus unstructured business documents.
DBMS handles structured data across database tables, whereas EDMS handles image scans, PDF records, and file retention workflows.
Proper classification prevents confusion between database record processing and electronic document management systems.

Key Concept

Computerized Data Processing Methods and Business Records Systems
Question 58Question

A manufacturing firm needs to disburse an urgent high-value sum of ���150 million to a heavy-equipment supplier's account immediately, requiring final and irrevocable settlement for the individual transaction without batching. Which electronic banking payment system is specifically designed to execute this high-value transfer on an immediate, gross settlement basis?

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Answer: Real-Time Gross Settlement (RTGS)

Answer

Real-Time Gross Settlement (RTGS)
Real-Time Gross Settlement (RTGS) is a specialized electronic funds transfer system where processing occurs continuously (in real time) and individual payment instructions are settled immediately (on a gross basis) across central bank accounts without waiting for end-of-day batching.

Step-by-Step Solution

1
Analyze the requirements of the transaction
The transaction requires high-value funds transfer, immediate execution, and individual gross (non-batched) final settlement.
Large corporate transfers require immediate risk-free settlement to fulfill critical commercial contracts.
2
Evaluate electronic payment channels against settlement characteristics
Real-Time Gross Settlement (RTGS) fulfills real-time individual processing for large-value payments, whereas NEFT uses deferred net batch clearing.
RTGS settles each payment instruction individually across central bank accounts on an immediate basis.

Key Concept

Real-Time Gross Settlement (RTGS)
Question 59Question

A logistics firm updates its stock records instantly whenever goods arrive at the warehouse using handheld barcode scanners linked to a central database. Which data processing method does this operation illustrate?

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Answer: Online real-time processing

Answer

Online real-time processing is the method where data is entered and records are updated immediately upon transaction occurrence.
Online real-time processing captures data at the exact moment a transaction occurs (such as scanning barcodes upon arrival) and immediately updates the system records so that current stock levels are reflected without delay.

Step-by-Step Solution

1
Analyze the operational scenario
Goods are scanned and stock records update instantaneously at the point of entry.
Immediate update of master files upon input defines real-time processing.
2
Distinguish between data processing modes
Instant updates contrast with batch processing (delayed group updates) and deferred processing.
Selecting the option corresponding to instant database update accurately identifies online real-time processing.

Key Concept

Computerized Data Processing Methods (Real-time vs Batch)
Estimated Time:1m 0s
Question 60Question

A commercial enterprise is converting its paper-based sales records into a computerized data processing system. Arrange the following end-to-end stages of the electronic data processing (EDP) cycle in their correct chronological sequence, from initial record origination to final record retention.

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Answer

The correct sequence of stages in the electronic data processing cycle is: (1) Capturing raw commercial transaction details on source documents, (2) Converting and transcribing source document entries into computer-readable digital format, (3) Performing automated validation checks, running calculations, and updating master business records, and (4) Generating financial management summary reports and writing encrypted backup archives to secure storage media.
The electronic data processing cycle strictly follows a logical four-phase progression: Data Origination/Collection (capturing raw sales receipts) → Data Input (converting source documents into digital form) → Data Processing (executing validation and updating master ledgers) → Data Output/Storage (producing summary reports and archiving to backup media).

Step-by-Step Solution

1
Identify the initial origination stage of business records.
Capturing raw commercial transaction details on source documents must be placed first as data origination precedes all computerized activity.
Without raw transaction data captured on source documents, there is no input data available for electronic processing.
2
Identify the data entry/transcription stage.
Converting and transcribing source document entries into computer-readable digital format follows data collection.
Source records must be encoded or keyed into machine-readable format before the computer system can execute operations on them.
3
Identify the central processing stage.
Performing automated validation checks, running calculations, and updating master business records follows data input.
Once data is entered into the system, software algorithms process the inputs to alter and compute master file records.
4
Identify the final output and storage/archiving stage.
Generating financial management summary reports and writing encrypted backup archives to secure storage media completes the cycle.
Information outputs and permanent record retention occur after data has been fully processed and master files updated.

Key Concept

Electronic Data Processing (EDP) Cycle in Business Records Management
Estimated Time:2m 0s
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